THIS DOCUMENT IS FOR REFERENCE ONLY
RESPONSIBILITY FOR RISK ASSESSMENT RESTS WITH THE GROUP LEADER OF EACH SCHOOL.
GROUP LEADERS SHOULD DO THEIR OWN RISK ASSESSMENT WITH THEIR PARTICULAR GROUP IN MIND.
Background Information About The Museum:
- The museum has been open to the public since 1998. The museum is an accredited museum with the Museum Libraries and Archives Association.
- The museum displays ancient Egyptian artefacts in two galleries (House of Life and House of Death).
- Staff are qualified to undertake the duties they are assigned. All staff and volunteers are fully enhanced DBS checked.
- Annual visitor numbers are approx 17,000-20,000.
- Annual visitors in organised education groups are approx 2,000-3,000. This includes primary schools, secondary schools, special schools, home education groups, young people and adults with challenging behaviour, further and higher education, adult groups, people of all ages with a variety of disabilities.
- A list of schools that have visited is available on request.
- Group leaders should contact the museum in advance to discuss their needs; all group visits should be booked in advance. We provide opportunities for liaison between your group leaders and museum staff. If you require a preliminary visit please note we are open to the public 10am until 4.00pm Tuesday to Saturday when you are welcome to visit and look around.
- The museum is on Swansea University Campus and therefore meets all the university statutory Safety, Health, Environment and Fire regulation requirements. This includes Health and Safety at Work Act; Fire Safety Order 2005.
- The museum also has its own Health & Safety Policy and Child Protection Policy in place.
- Written emergency procedures are included in our Health and Safety Documentation, which is available on request.
- Emergency evacuation procedures are in place and Fire Exits clearly marked. Fire alarms are tested on Tuesday mornings between 8.00-9.30a.m.; on hearing the alarm at any other time visitors should leave via the marked Fire Exits and assemble as directed by staff.
Facilities for visitors with special needs:
- Wheelchair access is possible in all the main museum areas
- Torches and magnifying glasses are available to use
- Pupils with hearing/sight impairment can sit at the front of workshop presentations (please notify requirements)
- Please discuss any further special needs in advance
First aid: There is a First Aid point in the office and shop area of the museum, and qualified first aiders are on site during opening hours.
Public liability insurance: We have appropriate public liability insurance (£50,000.000); a copy of our insurance certificate is available for inspection.
Medical needs: We should be notified if any member of your party is known to have any specific or serious medical condition. Discussion will be needed to consider emergency arrangements. We will, where it is safe to do so, aim to include fully pupils with specific or serious medical conditions within activities offered.
Staff identification: All staff who will come into contact with your school wear a badge stating their name and role. The staff and adult volunteers who work with groups of children are all fully enhanced DBS police checked. All volunteers have signed a volunteer agreement.
Toilets: Toilets (male/female/disabled) are situated in the Taliesin first floor cafe area. Care should be taken as floors can get wet and the water can be hot.
CCTV is used in the museum in the interests of our visitors, staff and collections.
Specific Information About School Workshops
Staff: The staff and adult volunteers who work with groups of children are all fully enhanced DBS police checked. All volunteers have signed a volunteer agreement. Training for appropriate behaviour with children is given to all staff and volunteers. All staff have agreed roles. The Safeguarding Policy is kept on display in the first floor foyer and all staff and volunteers are trained in the policy. Staff and volunteers of the Egypt Centre are not responsible for discipline. Visiting teachers and their assistants are expected to supervise the children at all times.
Teacher/pupil ratios: Appropriate ratios of children to adults are needed for the group overall and for specific activities. Due to the hands-on nature of the activities children are divided into small groups of a maximum of 11 children. A maximum of 66 children per group visit are accepted. A ratio of one adult per 10 children is required.
Coach parking: There is no designated parking area for coaches. Coaches need to drop school parties off at Fulton House and then the school party walk to the Egypt Centre. The coach can return to Fulton House at a pre-arranged pick-up time. The journey from the coach to the museum is pedestrianised.
Entrance: There are three entrances to the museum. The main entrance for school groups is through the Egypt Centre gift shop entrance.
The museum: The public area of the museum consists of 2 galleries, (The House of Life on the first floor and The House of Death on the ground floor), a seating area for schools to eat lunch (needs to be pre-booked) and a gift-shop. Each gallery contains cabinets of various designs and sizes, mostly wall-fitted around the perimeter. The display cases in the centre of the upstairs gallery are ceiling height and made of metal and safety glass. Running is not permitted in the museum.
Stairs: There are stairs linking the ground and first floor. There are warning notices on the stairs saying “PLEASE DO NOT RUN ON THE STAIRS.”
Toilets: There are shared toilet facilities with the Taliesin Arts Centre (male and female and disabled with baby-changing facility).
Hands-on activities: The activities for schools are mainly hands-on and include, mummification on a dummy-mummy, dressing-up, using play-dough and artefact handling. Appropriate advice will be given about handling fragile objects, which includes wearing gloves provided. Visitors will be expected to take suitable care and attention when handling objects, for their own safety and for the preservation of the object. If any visitor has an allergy or wishes not to come into contact with a certain material (e.g. play-dough), please tell us in advance. All equipment is monitored daily for safety (we do not keep written records). Where national standards exist the activity equipment conforms to those standards.
The gift shop: We allow no more than 10 children per adult visit the gift shop. We offer the facility of preparing ‘goody-bags’ with items pre-chosen by the group leader.
Complaints: If you wish to make a complaint please contact the curator using any of the contact details above.
Feedback: If, after your visit you have any concerns about any aspect of the management or safety of the museum, we would welcome the opportunity to discuss these with you.